NEW! Frequently Asked Questions Page

Have you ever been using CTLS Assess and had a question that needed an immediate answer?  Now there is new feature that will help – a Frequently Asked Questions page!  You can access the FAQ page by clicking HELP in the upper right corner of the CTLS Assess home screen. 

The FAQ page is divided into sections by widget so it is easy to find information.  You might be looking for why some student scores might be missing in the Results widget, or how questions are edited in Item Builder.  Just look under the appropriate widget to find the answers to your questions! Click HERE to access the CTLS Assess FAQ page.  

Additional Search Filters in Assessment Builder

When adding items to an assessment in CTLS Assess, you now have the ability to filter the items by question type!

Once you have selected the source of your items, you will then see the option to filter by DOK, Creator, Item Type, or Text.  Filtering by Item Type makes it easy to locate Constructed Response items that are already available in CTLS Assess.

Constructed Response Assessments – 2 NEW Enhancements!

Scoring constructed response questions in CTLS Assess has just gotten a little easier with 2 new enhancements!

Now, teachers can close an assessment in Rubric View from the class roster.  Remember, scores will not post to Synergy until the assessment is closed.  When you have entered and saved your rubric scores individually, click on the class, and you should see a list of all students and their scores for confirmation.  Remember, you can change the way your class is listed by clicking Class Schedule, Period, or Teacher.Click Save score (s) and then you can click on Close Test for This Class

If you close an assessment before entering in all of the student rubric scores, or need to make a correction to a score, you can now REOPEN an assessment with constructed response questions.  In the Results Widget, click on the score icon.  From the list of Options, select Reopen Test for ALL Classes.  

Your assessment will now appear at the top of your Digital Assessments list.  Click on the score icon and choose Rubric Score Entry.


CTLS Assess Data & Testing Groups

CTLS Assess has tools that administrators can use to make gathering and analyzing data even easier for teachers. 

Teacher Teams can be set up by school administrators to group teachers into professional learning communities, multiple subject areas or grade levels, or even those teachers who share the same students.  It can quickly and easily encourage collaboration in your school-with just a few clicks.

When administrators need to give teachers access to student data outside the normal schedule, the administrator can create a custom group.  This is a super tool that allows teachers scheduled for supplementary student courses or after school tutor groups to better serve students because they can instantly see strengths and weaknesses.

Finally, an entirely different function in CTLS Assess allows administrators to create special testing groups.  This is helpful when there is a need for a proctor (someone other than the teacher scheduled for that course) to give an assessment.  When students are divided into groups in Test Group Builder, a proctor is able to give an assessment, and the data is sent to the scheduled teacher of record.  

Click HERE to access the document below and link to directions on building these teams/groups.


Export CTLS Reports to Excel

You’ve been asking for it…and it is finally here!  CTLS Assess now has an option to export your reports in the Results Widget to Excel. Simply select the report you would like from the Results Widget under Performance Analysis and click on the Excel Export button. You can also choose to export to a PDF.

Use Excel to track, sort, and analyze CTLS Assess data!  Both tools work hand-in-hand to streamline the data analysis process in your classroom. What a great way to work with data for data teams or RTI!


Additional Languages Can Be Added to your Windows 10 Keyboard

Do you teach a foreign language? Are you looking for a special character that isn’t available on the English Keyboard? If you would like the ability to type special characters and letters, changing the configuration of your Windows 10 keyboard can help.

There are two ways to quickly get to your keyboard language settings: search for “Region & language settings” in your Windows 10 search bar, or select the Keyboard Icon on the lower right side of your taskbar.

Click on the on the plus sign within the Region & Language menu to add additional languages to your keyboard. There are over 60 languages available!

Once you’ve added new languages, you can toggle between different keyboards by selecting ENG from your taskbar.

Within the Region & Language Settings menu, you can also change your default language and remove languages you’ve previously added.

For a step by step guide to adding additional languages to your keyboard, use the links below.

Click here to access the VIDEO.

Click here to access the PDF.



Teacher & Staff Teams Can Improve the Workflow of Your PLC

In CTLS Assess, Teacher & Staff Teams are especially helpful for groups of teachers in a PLC that share a common subject, course, or grade within a school. Each teacher within the team can view their own class data as well as the data for the other teachers on their Teacher Team. Once the teams are created, teachers are able to access and analyze data across co-taught classrooms, grade level teams, and department teams.

Teacher & Staff teams must be created by school administrators within CTLS Assess in the Management Widget.  Click here to access directions on how to create Teacher and Staff Teams.

Comparing Results

In CTLS Assess, teachers can use the Compare Tab to view data on two different assessments that share at least one common standard. You can see in the example below, the Unit 4 Pre- and Post-tests assessed two common standards. Your questions on the assessments do not have to be identical because the data is derived from the standards.

Once you click on the Dtl for a standard, you can view comparison data on each student. Data found under the Compare Tab is not only useful for instructional groups, but also RTI and parent-teacher conferences.

Click on this link for a brief instructional video on using the Compare Tab in CTLS Assess.

iRespond Web App Session Properties to Limit Student Access to the Internet While Testing

Do you have concerns about students using internet resources to locate answers when running an iRespond Web App student-paced session?  Well these options might be for you!

When selecting session properties on the iRespond teacher dashboard, there are a few options to help with this issue.

Log user out if App is not visible: If selected, students will automatically be logged out of the test if they are viewing anything other than the test itself. Teachers receive a notification on the dashboard when this occurs. Note: Students are able to log back in unless Limit users to a single login is also selected.

Limit users to a single login: If selected, this will only allow students to login 1 time. If they lose connectivity or logout, they will not be able to log back in without teachers granting access by right clicking on the student name on the teacher dashboard to enable login.

Randomize Items: Select this feature if you would like items to be randomized for each student so they are each on a different question when testing.