Teacher Teams Are Now Available in Enhanced CTLS Assess

Local school administrators can now create Teacher Teams in Enhanced CTLS Assess.  This provides teachers that are part of the teacher team access to view data for any teacher within the group.  It also provides an option to share assessments with the Teacher Team(s), rather than the whole school.  Access to data through Teacher Teams is beneficial to staff members such as ESOL teachers, school counselors and other support staff that would not normally have access to data in CTLS Assess.   

Click on the links below to access step-by-step directions.

ECTLS-Creating and Editing Teacher Teams

ECTLS-Sharing Assessments and Data with Teacher Teams

Local school administrators can contact their local school TTIS for additional information or support with creating Teacher Teams.

 

Assessment Sharing Updated for Teachers – Available February 3rd

When teachers create and share an assessment, new sharing options are available to choose from. This will allow teachers to share with their local school and teacher group (if they have been added to one).

After creating, and locking the assessment, the teacher will click on the publish tab. The teacher should now see the Share Assessment button located on the right-side. Click Share Assessment and a pop-up screen will appear with new sharing options.

The user can select one or more options that are available to them. Options that are not available will be grayed out. Once the options are selected, click the Share button and the assessment will be shared with other users that were selected.

After the assessment is shared, users will be able to search for the assessment and filter by Shared from the drop-down menu search page.

For more information, please contact your local school TTIS.

 

Assessment Collaboration with Users at Other Schools – Available February 3rd

When authors are creating assessments, they can now add users from other schools. Previously, they could only add users from their own school. This will allow teachers to collaborate on an assessment (edit) and/or get a copy of the assessment to proctor with their own class(es).

To give users edit or copy rights, search for the assessment and click on the assessment settings tab. Navigate to the Permissions section and click Edit in the Users section.

Search for the teacher(s) you would like to give copy or edit rights to and click Save. Make sure to select Edit, which gives the user access to edit and copy your test, or Copy, which allows them to create a copy of your test with a unique test ID.

Note: Simultaneous editing (2 people in the test at the same time) will cause the last person’s work to save, but not the person who saved prior. It is important not to have more than 1 person editing the assessment at a time.

 For more information or support with this feature, contact your local school TTIS.

Great Things Are Coming to Enhanced CTLS Assess!

New features are coming to your Enhanced CTLS Assess dashboard on Monday, February 3rd thanks to the feedback from CCSD teachers and leaders. 

These exciting new features include:

  • Teachers will have the ability to add student feedback to individual constructed response questions.  Students will be able to login and view the feedback using the CTLS Assess student portal.
  •  Teachers will be able to add users from other schools to their assessment so they are able to more effectively collaborate.  This will allow them to edit and/or copy the assessment.
  •  When proctoring an assessment, users will see a drop-down menu to filter classes by term (quarter/semester/year).  This will streamline the process of selecting classes/rosters when proctoring and scoring rubrics.
  • A second option has been added that will allows users to print an answer key that includes the questions and highlighted answers.  The items also include the standard and DOK level.
  •  Assessment sharing will be updated so teachers can share with their local school or teacher group.
  •  Local school administrators will be able to create teacher groups which will allow members of the group to share assessments and view data by teacher group.
  •  Assessments that contain items with external links will automatically disable the test locking feature for that assessment.
  • District Administrators and School Administrators will now have a new Incite Usage Metrics report.

Contact your local school TTIS for support with these new updates that will be available on your dashboard on Monday, February 3rd.

Items Created With Equation Editor

Assessments that contain items that were created using the equation editor in Enhanced CTLS Assess, must be administered using the new Enhanced CTLS Assess student testing portal. When these assessments are opened in iRespond, no questions display and the teacher is unable to administer the test. The reason is that iRespond cannot read the HTML markup produced by the equation editor.  Teachers should consider these questions as Technology Enhanced Items (TEIs) that must be used on assessments that will not be administered using iRespond remotes. Please administer assessments with these items using Enhanced CTLS Assess.  

Incite Analytics – Performance Distribution For Assessment Standards

Incites Analytics now gives users the option to view the performance distribution in the standards view. This report displays the percent of students whose average score falls into a selected range of scores.   To access this report, select Performance Distribution under the Report By drop-down menu on the Incite Analytics tab. Use the Performance Scale Slide to choose the score range you want to view. The scores are highlighted in a gradient blue color which gets darker as the percentage of students who fall within the score range increases (See the score chart below). If there is a zero percent for the score range, that cell will be colored gray. Note: The Beginning, Developing, Proficient, and Distinguished Performance Scale to the left of the screen are disabled.

Moving Unused Questions to Enhanced CTLS

You may have created questions in Legacy CTLS Assess that you have not added to an assessment. These unused questions will not appear in Enhanced CTLS Assess until they are added to an assessment and published in Legacy CTLS Assess. Below are the instructions that will walk you through creating one generic assessment, adding all the questions you have created, and then publishing this assessment. Once the steps are completed, you will see the questions in Enhanced CTLS for future use.

Click HERE for Instructions for moving unused questions to E CTLS Assess.

Test Locking Update

When enabled for an assessment, Test Locking will lock students out of an assessment if they leave the testing window for 15 seconds. For example, if a student opens a new tab in the internet browser, or another program, they will receive a warning message and possibly be locked out.

Students will receive a 15 second warning before being locked out of an assessment. Students will see a countdown appear on their screen. Students should click Continue on the warning pop-up to return to the assessment.

After the 15 seconds, if students have not returned to the assessment, they will be locked out. The teacher will have Continue the assessment from the teacher dashboard.

Enhanced CTLS allows teachers to set locking preferences for certain assessments under the Settings tab. You can activate or deactivate test locking on local-school created assessments.

Incite Analytics – Standards Analysis

Incite Analytics is a powerful reporting tool that allows users to easily select and compare multiple assessment and then apply filters to view the data from many different perspectives. However, a new update to Incite Analytics allows users to drill the data on selected assessments down to standards assessed.

Once you have selected the assessment(s) you would like to view data on in Incite Analytics, click on the View By drop-down menu. Select Standards. Your data for the selected assessments is now broken down by standards. Hover over on cell with the standard listed and you will get the full standard description.

You can continue to drill down the data to a student level and apply filters as you would if you were viewing the data by assessments.

Please contact your local TTIS if you have any questions about the different ways to analyze data in Enhanced CTLS Assess.

Data Grid View – Benefits of the Yellow Highlight

Monitoring your students’ progress during an Item Bank assessment just got easier with Enhanced CTLS Assess. While proctoring an item bank assessment, select the Data Grid view. The cell highlighted in yellow indicates the question the student is currently working on. As the students’ progress through the assessment, the yellow highlighted cell will move to the next question. Note: The example below is an assessment that has the questions randomized.

This feature allows teachers to actively monitor student pace, see who may need assistance, and view their accuracy while the assessment is in progress.